Creating an event is very similar to a creating a visit, but as they only happen once, we won't ask for a date range, or any black out dates to exclude.
Click the Events tab on the left nav and then "Create Event" in the top right-hand corner of the page to get started!
The only difference is the first page, where you select one date and one time range.
Click Next in the button right hand corner to proceed.
Visit Type- Here you can select a visit type from the drop down menu or choose to create a new visit type and description. When you select a Visit Type you have already created, it will pre-fill with the picture and description you have already created.
Registrant Type- Individuals refers to prospective students visiting with family, friends, or by themselves. Groups are organizations of many prospective students, such as a high school or church group.
Click "Next" to proceed.
Description- Write your visit description here. It will pre-fill with the description you have created for this event type. Editing here will only edit this event series, not the description saved in Visitor Settings.
Location- Here is where you specify if an event is on campus, off campus, timezone, and location. You can choose an existing location or create a new location with all pertinent details.
Capacity- Select the total number of people allowed on the visit. If there is no limit then choose the no capacity option. You can also select the number of guests a student can bring with them. 7 is the maximum.
Maximum Registrants- This allows you to select how many prospective students or groups you allow on this tour. For example if your capacity is 5, but you only want two of those to be prospective students and the rest to be there guests, you would put capacity at 5 and maximum registrants at 2.
Close Registration On- Select when registration will close. It can be days before a visit or the day of the visit. This can even be edited after the event is created if you need.
Check-in Method- Set the way you'd like to check in prospective students. You have the option of selecting automated or manual check-in depending on what is best for the visit or event you are running at your institution. You can learn more about the check in methods here.
User Assigned- You can assign a user now or later. The user assigned can either be an individual or team. If you are unsure, it can always be edited. This is the person who will be notified by email when students sign up or cancel for the tour. They are also who will be rated in relation to the visit on the survey provided after.
Note: The user assigned will show up in the mobi. Make sure your tour guides fill out their bios and have a picture! This will make your visit more personal. Learn more about that here. If multiple users are assigned to a visit or event all user profile images will display on mobi.
Click Next in the bottom right corner when you’re ready to proceed.
Confirm all of your visit details here. If it is complete, click the Publish button in the bottom right corner.
If it is not ready to go live, or you wish to come back to this but don’t want to lose your work, we’ve added a Save as Draft button in the top right corner. If you click here, you VisitDays will ask if you want to "Keep Working On It" or "Yes, Save and Exit" if you wish to come back to it.