Creating an event is very similar to a creating a visit, but as they only happen once, we won't ask for a date range, or any black out dates to exclude.
In Backend 3.0, creating a daily visit, event or off-campus visit is now much quicker since so many inputs are now on Visit Type. These are the inputs now on Visit type only: title, description, photo, registrant type, ways to meet, check in method and close registration threshold. On the visit itself you the inputs are now just: date, time, location, capacity and user assigned.
Click the Events tab on the left nav and then "Create Event" in the top right-hand corner of the page to get started!
The only difference is the first page, where you select one date and one time range.
Visit Type- Here you can select a visit type from the drop down menu or choose to create a new visit type and description. When you select a Visit Type you have already created, it will pre-fill with the picture and description you have already created.
Next select the date and time for the Event.
Last on this page select the location.
Click Next to proceed to the "Capacity Page." On this page you can set the capacity. You can always select "No Capacity."
If you select "Yes, set Capacity" you will be given two options:
By Student Registrations: This allows you to select how many prospective students or groups you allow on this tour. This means that after this many prospective students sign up, regardless of how many guests they bring, no others will be able to sign up for the tour. (This was previously maximum registrants.)
Capacity- Select the total number of total people allowed on the visit. You can also select the number of guests a student can bring with them. 7 is the maximum.
Once you have filled all of the information, you can select next to the "Assign Users" page.
User Assigned- You can assign a user now or later. The user assigned can either be an individual or team. If you are unsure, it can always be edited. This is the person who will be notified by email when students sign up or cancel for the tour. They will be rated in relation to the visit on the survey provided after.
Note: The user assigned will show up in the mobi. Make sure your tour guides fill out their bios and have a picture! This will make your visit more personal. Learn more about that here. If multiple users are assigned to a visit or event all user profile images will display on mobi.
Click Next in the bottom right corner when you’re ready to proceed.
Confirm all of your visit details here. If it is complete, click the Publish button in the bottom right corner.
If it is not ready to go live, or you wish to come back to this but don’t want to lose your work, we’ve added a Save as Draft button in the top right corner. If you click here, you VisitDays will ask if you want to "Keep Working On It" or "Yes, Save and Exit" if you wish to come back to it.
Otherwise click "Publish" to make your event live!
You can decide to email a notification to the user assigned by checking that box on the publish page.